Driving at Work
Driving at work might seem like a mundane task, but it carries significant risks that must be managed diligently to safeguard employees and ensure the smooth functioning of operations. Whether it’s delivering goods, visiting clients, or commuting between job sites, workplace driving requires awareness, preparation, and adherence to safety procedures.
The Importance of Driving Safety at Work
Workplace driving incidents are among the leading causes of injuries and fatalities globally. Road traffic accidents account for a significant percentage of workplace-related deaths, highlighting the need for robust health and safety measures. In reported road collisions in Great Britain in 2024 there were an estimated 1,633 fatalities.
Beyond the human cost, accidents result in financial losses due to vehicle damage, medical expenses, and operational disruptions.
Promoting driving safety is not just about compliance with legal requirements; it is a moral obligation that reflects a company’s commitment to employee wellbeing. A proactive approach to driving safety can enhance productivity, reduce absenteeism, and foster a culture of care and responsibility.
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Employer Responsibilities Employers play a pivotal role in ensuring driving safety. Their responsibilities extend beyond providing vehicles to establishing a comprehensive safety framework. As an employer you should ensure the following are in place: Driving Policy A clear driving policy should be documented to ensure procedures are in place which relate to driving risks relating to your business e.g insurance, adhering to the highway code, fatigue and breaks, mobile phone use, breakdowns, accidents, towing and securing loads. Risk Assessments Suitable and sufficient driving risk assessments should be documented to include the vehicles, driver, weather, journeys, loads etc. Vehicle maintenance Regular servicing of vehicles, weekly vehicle checks (including a section for reporting defects), a valid M.O.T and valid road tax should all be in place. Make sure a fire extinguisher and first aid kit are provided within the vehicle. Training Ensure your drivers have a valid driver’s licence which enables them to drive the type of vehicle you are asking them to drive. You may need to provide additional training for towing, securing loads, use of a HIAB etc. Communication Once you have documented policies and risk assessments in place, make sure they are communicated to staff. It is vital you are confident all members of your team understand the procedures put in place. You may need to refresh their knowledge occasionally via toolbox talks. Some members of your team may benefit from demonstrations rather than reading a document e.g how to secure a load correctly. Always make sure you ask staff to sign a sign off sheet to say they have fully understood the information you have shared with them and that they will adhere to all policies, risk assessments and training. |
Examples of common driving risks include:
Fatigue – Long hours of driving can lead to fatigue, impairing reaction times and decision-making. Employers should monitor driver schedules and encourage breaks to combat tiredness. The Highway Code recommends a 15 minute break is taken from driving every 2 hours.
Distractions – Mobile phones, navigation systems, and other distractions can divert attention from the road. Employees must use hands-free devices responsibly and avoid multitasking while driving.
Weather Conditions – Rain, snow, fog and heat can create hazardous driving conditions. Employers should equip vehicles for adverse weather and provide guidance on adjusting driving techniques accordingly. Alternatively reschedule the journey when required.