Christmas Health & Safety Tips

Christmas Health & Safety Tips

The festive season is a time for celebration, family, and fun—but it’s also a time when accidents and health issues can happen if we’re not careful. Follow our checklist below to ensure you have a fun filled and safe lead up to Christmas:

  • Check your Christmas lights, inspect for frayed wires or broken bulbs before decorating. Are all lights PAT tested?
  • Ensure real Christmas trees are regularly watered so they don’t dry out or become a fire hazard.
  • Ensure the safe location of decorations, they must not be near light fittings or heaters. 
  • Check your absestos risk register before fixing any decorations into walls.
  • Do not overload electrical sockets or be tempted to daisy chain extension leads.
  • Are your working at height risk assessments up to date?
  • Are you using industrial approved ladders only, to EN131 professional standard?
  • Have you risk assessed all Christmas events to ensure sufficient controls are in place e.g. christmas performances, christmas markets
  • Are Christmas related risk assessments communicated to all relevent staff? Don’t forget to communicate to any volunteers too.
  • Ensure your sites are sufficiently secured including external areas when locking up for the holiday period.

Don’t forget to enjoy your well earned rest and have fun over the festive period!

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Should you require any support with effectively managing your risks, then please contact us.

Martyn’s Law – How to Prepare to Ensure Public Safety

Martyn’s Law – How to Prepare to Ensure Public Safety

Who is the law likely to affect?

Martyn’s Law is likely to impact a wide range of venues, including large-scale concert arenas, theatres, sporting stadiums, shopping centres, hospitality venues, museums, galleries, cinemas, and smaller public spaces such as community centres or local pubs with live events.

What is required?

It’s important to recognise that the measures implemented are proportionate to the risk. Therefore, Martyn’s Law introduces a tiered approach to compliance based on venue size, capacity, and risk profile. Smaller venues, such as boutique cinemas or community theatres, will need to implement straightforward measures: staff training, clear evacuation procedures, and basic incident response planning. For these venues, the focus is on awareness and preparedness, ensuring that employees know how to act in a crisis and to ensure they have a thorough risk assessment.

The legislation establishes two tiers of assessment – standard and enhanced – depending on venue size and capacity. These assessments determine the scale of protective measures required.

Larger venues, such as stadiums, concert arenas, and major shopping centres, will be required to carry out more detailed risk assessments and implement comprehensive protective measures. These may include controlled access points, hostile vehicle mitigation, enhanced surveillance, and coordination with local emergency services.

Who will be regulating and enforcing Martyn’s Law?

The Security Industry Authority (SIA) will be the primary regulator and enforcer of Martyn’s Law (the Terrorism (Protection of Premises) Act 2025), with a new regulatory function established within the SIA to oversee compliance. 

Aiming for a higher standard than legislative compliance

It is important to recognise that meeting the legal minimum is only the starting point. Organisations should aim to go above and beyond the legal requirements.

For example, a medium-sized theatre may comply by training staff on evacuation procedures, but a proactive approach might involve conducting regular scenario-based drills, engaging with local police on emergency planning, and implementing visitor communication strategies during incidents. Similarly, a shopping centre could go beyond compliance by reviewing parking layouts to minimise vehicle-based threats or by providing staff with situational awareness and de-escalation training.

Management need to be committed in ensuring sufficient resources are available and prioritise security.  Employees need training in recognising suspicious activity, understanding evacuation routes, and reacting calmly and decisively under pressure.  Regular drills and exercises are essential to test employees’ responses and identify improvements.

Current Threat Level

MI5, The Security Service, identifies current UK threat levels as significant. And while there is a 24-month implementation period extending to April 2027, an attack could occur at any time.  Therefore, it is essential that all organisations ensure they have sufficient protective measures in place.

Protective Measures

The goal is to implement reasonable measures that protect visitors and staff.  These may include:

  • controlled access points: ticketed entry, ID verification, and bag checks to manage who enters the venue;
  • surveillance and monitoring: CCTV systems that cover entrances, exits, and key public areas, supported by trained operators;
  • hostile vehicle mitigation: barriers, bollards, or landscaping to prevent unauthorised vehicle access at large-scale events;
  • emergency communication systems: clear signage, panic buttons, PA systems, and digital notifications to inform visitors in real-time; and
  • staff positioning and patrolling: visible security presence to deter potential attackers and reassure the public.

Venue Examples

  • Concert arenas require robust crowd control, clear evacuation procedures, hostile vehicle mitigation, and coordination with law enforcement.
  • Stadiums and sporting venues need risk assessments for crowd density, emergency medical services, and access control for players and staff.
  • Shopping centres and retail parks should consider vehicle access points, CCTV coverage, and staff training for incident reporting.
  • Museums, galleries, and cultural venues benefit from discreet protective measures that safeguard visitors while maintaining accessibility and openness.
  • Community centres and smaller venues should focus on training, awareness, and simple, clear emergency procedures suitable for their scale.

The principles remain the same throughout all venues: assess risk, train staff, implement practical measures, and embed preparedness into organisational culture.

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Should you require any support with reviewing your protective measures, then please contact us.

Driving at Work

Driving at Work

Driving at work might seem like a mundane task, but it carries significant risks that must be managed diligently to safeguard employees and ensure the smooth functioning of operations. Whether it’s delivering goods, visiting clients, or commuting between job sites, workplace driving requires awareness, preparation, and adherence to safety procedures.

The Importance of Driving Safety at Work

 Workplace driving incidents are among the leading causes of injuries and fatalities globally. Road traffic accidents account for a significant percentage of workplace-related deaths, highlighting the need for robust health and safety measures. In reported road collisions in Great Britain in 2024 there were an estimated 1,633 fatalities. 

Beyond the human cost, accidents result in financial losses due to vehicle damage, medical expenses, and operational disruptions.

Promoting driving safety is not just about compliance with legal requirements; it is a moral obligation that reflects a company’s commitment to employee wellbeing.  A proactive approach to driving safety can enhance productivity, reduce absenteeism, and foster a culture of care and responsibility.

 

 

Employer Responsibilities

Employers play a pivotal role in ensuring driving safety. Their responsibilities extend beyond providing vehicles to establishing a comprehensive safety framework. As an employer you should ensure the following are in place:

Driving Policy

A clear driving policy should be documented to ensure procedures are in place which relate to driving risks relating to your business e.g insurance, adhering to the highway code, fatigue and breaks, mobile phone use, breakdowns, accidents, towing and securing loads.

Risk Assessments

Suitable and sufficient driving risk assessments should be documented to include the vehicles, driver, weather, journeys, loads etc.

Vehicle maintenance

Regular servicing of vehicles, weekly vehicle checks (including a section for reporting defects), a valid M.O.T and valid road tax should all be in place.  Make sure a fire extinguisher and first aid kit are provided within the vehicle.

Training

Ensure your drivers have a valid driver’s licence which enables them to drive the type of vehicle you are asking them to drive. You may need to provide additional training for towing, securing loads, use of a HIAB etc.

Communication

Once you have documented policies and risk assessments in place, make sure they are communicated to staff. It is vital you are confident all members of your team understand the procedures put in place. You may need to refresh their knowledge occasionally via toolbox talks. Some members of your team may benefit from demonstrations rather than reading a document e.g how to secure a load correctly.

Always make sure you ask staff to sign a sign off sheet to say they have fully understood the information you have shared with them and that they will adhere to all policies, risk assessments and training.

 

Examples of common driving risks include:

Fatigue – Long hours of driving can lead to fatigue, impairing reaction times and decision-making. Employers should monitor driver schedules and encourage breaks to combat tiredness.  The Highway Code recommends a 15 minute break is taken from driving every 2 hours.

Distractions – Mobile phones, navigation systems, and other distractions can divert attention from the road. Employees must use hands-free devices responsibly and avoid multitasking while driving.

Weather Conditions – Rain, snow, fog and heat can create hazardous driving conditions. Employers should equip vehicles for adverse weather and provide guidance on adjusting driving techniques accordingly. Alternatively reschedule the journey when required.

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Should you require any support with reviewing the management of your road risks, then please contact us.

HSE inspection of schools to manage asbestos

HSE inspection of schools to manage asbestos

The HSE is continuing to inspect schools across Great Britain to assess how well they are managing the risks from asbestos.  

 

The findings of the HSE’s 2023-2024 inspections show that the majority of schools are complying with their legal duties and have effective systems in place to manage asbestos containing materials.

The HSE have identified that there are some common areas which employers need to improve, mainly in regards to their management systems.

Key findings

Schools should:

  • ensure staff and organisations have clear roles and responsibilities for managing asbestos and have deputies or contingency plans in place to cover for absences.
  • check when contractors tender for work, that there is a permit to work or similar safe system of work in place.
  • have clear asbestos management plans including how information is provided to emergency services who attend site.
  • include photographs of asbestos containing materials in their registers to assist with identifying their locations and condition.
  • check that in house staff carrying out maintenance work on or near asbestos have a method statement, also known as a plan of work.
  • provide appropriate asbestos training for in house staff and ensure that external contractors are appropriately trained.

Resources and support

HSE’s ‘Asbestos – Your Duty campaign’ provides free resources to support dutyholders with the legal duty to manage asbestos in buildings.    

Should you like any assistance with fulfilling your legal obligations to effectively manage your asbestos, or have any questions, just get in touch.  

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Feel free to contact us if you need any advice regarding what these legislative changes mean to you.

Intruders – lockdowns

Intruders – lockdowns

Due to the recent horrific events in Southport, never has the safeguarding of children been closer to our minds.  Particularly with summer holiday club activities being well underway.  

The current national threat level of terrorism is ‘substantial – an attack is likely’.

 

Employees should always remain alert to the danger of terrorism and report any suspicious activity to the police on 999 or to the anti-terrorist hotline: 0800 789 321

 

Lockdown of a building or buildings is an emergency procedure to secure and protect occupants near an immediate threat. By controlling movement in an area, emergency services can contain and handle the situation more effectively.

Most workplaces have existing procedures for handling an emergency which involves evacuation of the premises and will be focused on an event happening in the building.  However, in some situations, it is likely persons will be advised to stay put (lockdown) rather than evacuate the premises.  Therefore, it is imperative that you review your emergency plans and plan for invacuations (lockdowns) rather than evacuations.   

Risk Assessment

If is foreseeable that there could be an immediate threat to any person within your control, you should undertake a risk assessment to assess the likelihood of an incident happening in the vicinity and ensure suitable controls are implemented.  Controls which may be suitable dependent on the site and/or location are:

 

  • Regularly reviewing and practicing emergency procedures.
  • Checking the police website for advice about managing a range of issues that may be prevalent in the local area.
  • Ensuring local police contact numbers are clearly displayed for staff to refer to.
  • Following any advice for managing emergency situations issued by the local authority.
  • Sharing information with building users to advise them of the actions to be taken in the event of a ‘lockdown’ and what they should do.
  • Ensuring all staff are aware of their role during a  ‘lockdown’.

Lockdown Procedures

If an emergency happens the responsible person (Incident Control Officer) must act quickly to assess the likelihood of immediate danger.  In most cases the assumption should be that it is safer to stay put and place the setting into ‘lockdown’ until the emergency services arrive.  

It is important to remember that it is very much the exception to evacuate a building in the event of a hostile intruder.  Unless the location of the intruder(s) is known, a “blind” evacuation may be putting people in more danger (e.g. from an intruder or device at one of the entrances/exits) than if they had remained within the building.

As soon as the emergency services arrive it is essential staff comply with instructions given.

It is therefore vital that you have specific procedures detailed for your setting, communicated to key persons and the lockdown procedures are regularly practiced.

Should you like any assistance with developing your risk assessments and procedures, please don’t hesitate to get in touch.  Useful information including FREE training can also be found at the Protect government website, by clicking below or simply contact us.

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Feel free to contact us if you need any advice regarding what these legislative changes mean to you.